Fixed Asset Register

Purpose-Built for Sydney & Melbourne Commercial and Strata Buildings

In Sydney and Melbourne, Fixed Asset Registers are no longer a “nice to have”. They are a core governance, compliance, and financial planning tool—particularly in complex commercial and strata assets.

If you keep putting it off (and most owners do), consider the following realities common to NSW and VIC buildings:

  • Are repeat repairs being carried out on the same plant or systems with no long-term resolution?
  • Should the Fixed Asset Register be independently prepared or audited to remove conflicts of interest—particularly where managing agents or contractors are involved?
  • Is the current register aligned with your depreciation schedules and capital works planning?
  • Are asset life terms and remaining useful lives updated to the current year or month?
  • Do you rely on live asset management software, or is the register static and outdated?
  • Has new plant and equipment been added following refurbishments, upgrades, or compliance works?
  • Has obsolete or replaced equipment been removed, or is it still inflating risk and cost assumptions?

If these questions create uncertainty, the register is almost certainly no longer fit for purpose.

HVAC - Chillers - Sydney CBD Building plant room, where two reciprocating chiller compressors are fixed assets that require inclusion in the fixed asset register

Multi-Discipline Asset Registers

Designed for NSW & VIC Building Complexity

We develop Fixed Asset Registers across all major building disciplines, including:

  • HVAC & Mechanical Services
  • Fire & Essential Services (NSW and VIC compliant)
  • Electrical
  • Automation and Building Management Systems

This approach reflects the reality of high-density commercial towers, mixed-use assets, and large strata schemes across Sydney and Melbourne.

Mandatory Asset Inclusion Criteria

The Fixed Asset Register must include (NSW & VIC Best Practice):

  • All Essential Services equipment, including portable fire equipment and fire blankets, regardless of value
  • All equipment subject to a maintenance agreement
  • All equipment with moving or mechanical components
  • All energy-consuming equipment
  • All Common Area equipment
  • All assets above the approved financial benchmark
  • All Base Building equipment

Fixed Asset Register - Sydney CBD Building Water metering integrated into the HVAC Chiller System installed against the plant room wall outside the plant room

Every Building Is Different

So Is Every Register

No two buildings operate the same way—particularly across different jurisdictions, building ages, and compliance frameworks.

We tailor:

  • Scope and depth
  • Audit methodology
  • Budget parameters
  • Reporting outputs

to suit:

  • Commercial office buildings
  • Retail and mixed-use developments
  • Residential strata schemes
  • Institutional and investor-owned assets

The result is a register that supports decision-making, not just compliance.

Fixed Asset Register - performance Facility management technician entering data in the Melbourne CBD commercial Property plant room, data as per the requirements of the fixed asset register from data, energy, cost, life term, and others

Maintenance Regime Integration

From Static Document to Management Tool

Where required, the Fixed Asset Register is underpinned by a practical maintenance regime, aligned with NSW and VIC expectations, including:

  • Critical inspection and service dates
  • Remaining life assessments
  • Obsolescence and end-of-life risk
  • Forward maintenance and capital expenditure forecasting
  • Upgrade and replacement planning

This allows owners and committees to move from reactive spending to structured planning.

Fixed asse register - performance FM technician logging fire system equipment data and information for this Melbourne CBD Client; Sprinkler and hydrant systems, including pumps

What Does a Fixed Asset Register Cost?

In Sydney and Melbourne, pricing is driven by building complexity, asset density, and intended use.

Costs vary based on:

  • Quantity and technical complexity of plant and equipment
  • Compliance requirements (fire, essential services, accessibility)
  • Whether the register supports operations, governance, or sale

Even within the same building, the cost can change depending on how detailed the register needs to be.

Fixed Asset Register - Performance Facility management technician data integration into the asset register database in the Sydney CBD Commercial Office Building. Data including Energy, serial, model, cost, life term and so forth.

Cost Is Driven by Purpose

Before pricing, we clarify one key point:

What decisions do you need this register to support?

Typical Sydney and Melbourne drivers include:

  • Understanding current maintenance exposure and forward capital spend
  • Preparing a commercial or strata asset for sale or acquisition
  • Establishing a defensible maintenance management framework
  • Investigating known defects or latent building issues
  • Assessing risks and obligations ahead of a change in managing agent or building manager

Clear objectives lead to a focused audit—and better value for money.

Fixed asset register - Sydney CBD Building Basement sprinkler system with alarm valves and fittings. AS1851 requires a baseline data inclusive of an asset register for the fire protection system equipment

Systems Commonly Included

(Sydney & Melbourne Commercial Property / Strata Assets)

  • Fire and Essential Services Systems
  • Mechanical Air Conditioning and Central Plant
  • Elevators and Vertical Transport
  • Automatic, Fire, and Roller Doors
  • General Electrical Systems
  • Mechanical Electrical Infrastructure
  • Access Control Systems
  • Security and CCTV
  • Telecommunications and NBN Infrastructure
  • Windows, Glazing, and Façade Elements
  • Floor Coverings
  • Painting and Finishes
  • Tanks, Pumps, and Water Systems
  • Plumbing and Sanitary Systems

…and additional systems depending on asset type and use.

fixed asset register - Sydney CBD old energy meter. serving specific tenancy

Asset Data Captured

Each asset record typically includes:

  • Estimated current value
  • Asset description
  • Model and serial number
  • Date of installation
  • Original installation cost

Estimated replacement cost (including associated building works)

  • Remaining life term
  • Maintenance regime
  • Obsolescence status
  • Maintenance and parts cost history
  • Energy consumption rating (Low / Medium / High / Very High)
  • Expected life term

Commission an Independent Fixed Asset Register Audit

Ensure asset accuracy, correct depreciation, and audit confidence for Sydney and Melbourne buildings completed by internal employed licensed tradespeople

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