Diligent and Direct Building Manager
Defect Management needs diligence and a direct Building Manager, Why?
Sub-contractors are keen to get the job done, get paid, and put the job behind them, “call Backs” are typically not welcome.
Hence, The Building Manager in a new development, during the Defects liability period, needs a strong, determined and direct attitude. The good building manager will ensure the people who are engaging them, are getting value from their sub-contractors and ensuring all relevant warranty obligations are fulfilled.
Vendor Contracts and Documentation
The process of effective Defect management starts with the documentation
Defect management begins with reading and understanding the Quote, the contracts, the functional specifications, the various drawings and layouts, the vendor brief, and any services dockets from the commissioning phase.
Understanding these documents means the Building Manager knows what the expectations of the works are. This brings to attention what is out of place, and generates the questions to the relevant supervisor, team leader of the sub-contractor.
In turn, the appropriate correspondence is written and sent to ensure the sub-contractor knows they need to fulfill their warranty obligations or potentially lose money.
The Defects Liability Period can often be a fundamental opportunity to organize an Asset Register for the major disciplines.
In the Defect Management Process the Asset Regsigters for the major disciplines should be organized/completed:
🔶 HVAC (Mechanical Services)
🔶 ELECTRICAL – GENERAL
🔶 ELECTRICAL – MECHANICAL
🔶 BUILDING AUTOMATION SYSTEM
🔶 ELEVATORS & VERTICAL RISE
🔶 SUBSOIL PUMPS
Building a Maintenance Regie is fundamental in the First year of Building Management
The Defects Liability Period will run out, the Defect Management period will end, What then?
The Building Manager will need to ensure all the relevant preventative maintenance agreements are in place or at least with the strata manager for their approval.
Critical dates such as the Annual Fire Safety Statement, Backflow Prevention, Roof Anchors, and many others will return in the next calendar year. The Building Manager will need to ensure these dates are adhered to for statutory obligations and workplace health and safety.